Accounts Payable Specialist

January 2, 2026

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The Accounts Payable Specialist will provide accounting services in the area of accounts payable and will review and process expense reports, cash advances, and travel requests. This role will ensure vouchers have proper account classifications, adequate supporting documentation, authorized approval, valid business purpose, and adherence to University policies.

Work Location: Virginia Beach, VA

Essential duties:

Weekly maintenance of outstanding cash advance reconciliations
Monthly audit of all corporate travel credit cards to ensure proper internal controls and compliance with policies and budgets
Review all invoices, check requests, contracts, etc. for appropriate documentation and approval prior to payment as directed by AP Manager
Process and match POs with invoices as needed
Daily input of Accounts Payable vouchers by batches into computerized system; Scan, index, and route documents through imaging software to Accounts Payable Manager for review and approval
Bi-weekly check run printing, matching, and distribution; Execution of direct deposit mail merge notifications. Obtain additional signatures (VP of Finance) as needed
Ensure scanned vendor/travel files are accurate and updated
Respond to all internal (faculty, staff, students) and external (vendors) inquiries
Reconcile vendor statements, research and correct discrepancies as needed
Disperse and collect W-9 information for vendors on a daily basis as needed
Forward new ACH banking information for vendors, students, faculty and staff in the Banner system to AP Manager or AP Director for setup in Banner system

Qualifications:

Education: Associate's degree in Accounting; Bachelor's preferred. Significant bookkeeping or A/P related experience can substitute for a degree
Prerequisite: minimum of two years accounting experience in the areas outlined in this position description if coupled with a degree; additional experience required if in lieu of a degree
Training Skills: Accounting; proficient in Microsoft Excel and Word; 10 key calculator by touch, and computer systems experience

Candidates must have:

Ability to work with minimal supervision; proceed on his/her own initiative
Organized, detailed oriented
Good problem-solving skills
Ability to prioritize multiple tasks
Work well under pressure in fast-paced, high volume environment with emphasis on accuracy and timeliness
Communicate well with others
Commitment to Regent’s core values of Excellence, Innovation, and Integrity

Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status. For full Non-Discrimination Policy click here.

Benefits

None

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